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Annual General Meeting 2015

STAY WYSE

STAY WYSE would like to invite and encourage all members to attend the 9th Annual General Meeting (AGM) on 22 September 2015.

The AGM will be held in Cape Town, South Africa, as part of the WYSTC event.

Date: Tuesday 22 September 2016

Time: 16.00-17.30

Venue: Meeting Suite 1.41/42, Cape Town International Convention Centre, Cape Town, South Africa

At the AGM, STAY WYSE will present details of its activities over the past year, financial accounts and budget information, undertake ratification of new members, and hold elections for positions on the STAY WYSE Executive Board. The business plan for the coming 12 months will also be outlined.

The AGM is open to all STAY WYSE members and represents an important opportunity to engage with STAY WYSE. It is an opportunity to hear about the work that is being performed, while also providing an opportunity to directly contribute to the future direction of the organisation.


RSVP

If you intend to join us at the AGM in Cape Town, it would be very helpful if you could complete this form.


Voting and Proxy Votes

Full STAY WYSE members who are unable to attend the AGM may vote by proxy, upon assigning their vote to another Full Member. Complete the Proxy Form here.


Executive Board Elections

There are four available positions on the STAY WYSE Executive Board commencing on 1 January 2016.

Expressions of interest for Board positions were sought from the membership via email in August.

The following individuals are now standing for election:

Information about each of the candidates and why they wish to stand for the Board is available here.


Constitutional Changes

STAY WYSE is proposing two changes to its constitution.

Current Constitution  Proposed amendments
Article 5, Governing Body The Governing Body of the Association consists of its Members meeting in a General Assembly.Members may transact official Association business at any duly constituted meeting designated as a “General Assembly” of the Association.An Annual General Meeting (AGM) of the members shall be held each year, typically during the World Youth and Student Travel Conference (WYSTC). Agendas for the AGM meeting shall be distributed at least three weeks in advance of the meeting and shall, among other matters, include:

  •  Report on the business of the Association during the financial year.
  • Submission for approval of the audited annual accounts.
  • Submission for approval of the budget.
  • Ratification / approval of new Members.
  • Motions submitted by the Board.
  • Motions submitted by Members.
  • Appointment of auditors.
  • Election of Board Members.
  • Any other business.

Policies concerning the Association’s governance, structure and mandate shall be set by the Members meeting at any duly constituted General Assembly.

In addition to the obligatory AGM, General Assemblies of the Association may be convened by written request of a majority of Members to the Board.

Notice of a General Assembly and an agenda for such must be distributed to all Members at least three weeks in advance of any such meeting.

 

Article 5, Governing BodyThe Governing Body of the Association consists of its Members meeting in a General Assembly.Members may transact official Association business at any duly constituted meeting designated as a “General Assembly” of the Association.An Annual General Meeting (AGM) of the members shall be held each year, typically during the World Youth and Student Travel Conference (WYSTC). Agendas for the AGM meeting shall be distributed at least three weeks in advance of the meeting and shall, among other matters, include:

  •  Report on the business of the Association during the financial year.
  • Submission for approval of the audited annual accounts.
  • Submission for approval of the budget.
  • Ratification / approval of new Members.
  • Motions submitted by the Board.
  • Motions submitted by Members.
  • Appointment of auditors.
  • Election of Board Members.
  • Any other business.

Policies concerning the Association’s governance, structure and mandate shall be set by the Members meeting at any duly constituted General Assembly.

In addition to the obligatory AGM, a General Assembly of the Association may be convened by;

1.  A written request of not less than 20% of the Full members; or

2. By a majority of the Board.

Notice of a General Assembly and an agenda for such must be distributed to all Members at least three weeks in advance of any such meeting.

 

Article 14, Dissolution of the AssociationA resolution to dissolve the Association may be made at any AGM and must be adopted by a two-thirds majority of all Full Members present. Upon dissolution, the assets of the Association shall be distributed to other parties committed to the promotion of youth travel, student travel and international education. Article 14, Dissolution of the AssociationA resolution to dissolve the Association may be made at any AGM or General Assembly and must be adopted by a two-thirds majority of all Full Members present. Upon dissolution, the assets of the Association shall be distributed to other parties committed to the promotion of youth travel, student travel and international education.

AGM Documents

The following AGM documentation will be available here on the website no later than 31 August:

2015 Annual Accounts will be published as soon as available.

Please note that printed copies of the above documents will not be provided at the AGM. Members who desire printed copies of the material are requested to bring these with them.


STAY WYSE looks forward to welcoming its members to the AGM and to WYSTC 2015 in Cape Town.